All Your HR. One System.
Everything a small UK team needs to look after its people, in one simple system. Core covers all of your HR, and Pro adds rotas, clock-in, time off in lieu, expenses and kit tracking.
Every Screen. One Click Away.
Click through each part of PixelHRM, then try it yourself in the Live Demo.
Who is in, who is off and what needs you today, the moment you sign in.
Every person, their contract, pay and history in one tidy record, with starter and leaver checklists.
Requests, approvals and clash warnings, with the UK maths done for you.
Checks recorded properly, with reminders before permission runs out.
Probation reviews, yearly reviews and quick 1-to-1s, shared with staff when you choose.
Sick pay from day one, fit notes and return to work chats in one place.
Who needs which course, who is up to date and what runs out next.
News to every phone with read receipts, thank-you shout-outs and Who's who.
Maternity, paternity, adoption and shared parental leave, with the dates and pay worked out.
Keys, uniform, phones and safety kit given out, and what to get back.
Handbooks signed on the phone, contracts and certificates in one place.
Plan the week around who is actually free, see the wage cost, then publish it to phones.
Receipts and mileage claimed from a phone, approved by you and into payroll.
On-site clock-in from any phone, checked against your venue.
Hours, holiday, sick pay and family pay ready for payroll, in Excel or CSV.
Every Person. One Record.
Contract, hours, pay, contact and emergency details on one record, with holiday, absence, training and documents alongside. Starter and leaver checklists make sure nothing is missed.
- One record per person
- Starter and leaver checklists
- Minimum wage checks
- Roles and access
- Leavers handled
- Unlimited staff
Holidays Sorted. Clashes Spotted.
Staff ask for time off on their phone, you approve it in one tap and PixelHRM works out every balance, including part-time and casual staff, using the UK rules.
- Ask on their phone
- Approve in one tap
- Clash warnings
- One calendar
- UK maths built in
- Leave year and carry over
Right to Work Checks. Never Missed.
Record each check the Home Office way, keep a copy privately, and get reminded well before time-limited permission runs out. Staff can send their share code from their phone.
- Every type of check
- Share codes from their phone
- Copies kept privately
- Follow-up reminders
- A clear record
- Tidy by itself
Reviews That Actually Happen.
PixelHRM tells you when probation is ending and when reviews come round. Write down what you talked about and what you agreed, then share it to their phone with one switch.
- Due dates for you
- Probation outcomes
- Notes and actions
- Shared to their phone
- Review every so often
- Starter checklists too
Sickness Logged. Sick Pay Right.
Staff tell you they are off sick from their phone, and PixelHRM works out the sick pay, links spells together and reminds you about fit notes and the return to work chat.
- Off sick from their phone
- Sick pay from day one
- Linked spells
- Fit notes
- Bradford scores
- Return to work chats
Training Matrix. Green Across the Board.
Add the courses your team needs, like food hygiene, allergens and first aid, and say which jobs need them. The matrix shows who is up to date, what is running out and what is missing.
- One matrix
- By job title
- Runs out on time
- Certificates kept
- In the staff app
- Common courses ready
Tell Everyone. Know Who Read It.
Post news to the whole team or one venue and it lands on their phone with an alert. See who has read it, let staff thank each other with shout-outs, and keep a Who's who of your team.
- Straight to their phone
- Read receipts
- Pinned and by venue
- Shout-outs
- Who's who
- Email it too
Family Leave. Every Date Worked Out.
Add the due date and the leave, and PixelHRM works out the qualifying week, the notice date, whether statutory pay is due and how much each week. It all flows into payroll.
- Key dates
- Statutory pay
- Who qualifies
- Keeping in touch days
- Into payroll
- In their staff app
Who Has the Keys? Now You Know.
Keep track of keys, fobs, uniform, phones and safety kit. Give and return items in a tap, and when someone leaves you see exactly what to get back.
- Everything in one list
- Who has what
- Leavers flagged
- Full history
- In their staff app
- Export it
Policies Signed. Proof Kept.
Upload your handbook once and staff read and sign it on their phone, with the date and time saved. Contracts, letters and certificates sit on each person's record, private to them.
- Read and sign
- Reminders
- For each person
- Certificates
- From their phone
- Everyone or one venue
Rotas That Know Who Is Free.
Build the week with holidays and sickness already showing, see the wage cost against your budget, copy last week in one click and publish it to everyone's phone.
- Plan around time off
- Cost against budget
- Working time warnings
- Copy and templates
- Published to phones
- Swaps and open shifts
Snap the Receipt. Done.
Staff take a photo of the receipt or add their business miles in the staff app. You approve it in one tap and it goes in that pay period's payroll export, ready to pay back.
- Photo of the receipt
- Mileage
- Approve in one tap
- Into payroll
- Your types
- Every claim kept
Clock In on Site. Not From Bed.
Staff tap Clock In on their phone. Their location is checked once against your venue, and they can only clock in when they are there. Approved hours feed holiday and payroll.
- Checked against your venue
- Checked once, never tracked
- Breaks and timesheets
- Approve for payroll
- Hours that count
- Any phone
Payroll Ready. In One Click.
At the end of each pay period, export everything payroll needs for everyone, ready for your payroll software or accountant. Reports show headcount, absence, holiday and right to work at a glance.
- Excel or CSV
- Holiday and leave
- Sick pay and family pay
- Starters and leavers
- Hours and expenses
- Your pay period
The Bits That Tie It Together.
Built into PixelHRM, on every plan.
- Your BrandingYour logo and colour on every screen, your own staff app and every email.
- Email Code Sign InNo passwords. Everyone signs in with a code sent to their email.
- Roles and AccessOwner, Admin and Staff, with view or edit for each part and View As for each person.
- Only What You UseThe owner switches off anything you don't need and it disappears from the menu.
- Rates Kept CurrentStatutory rates updated by PixelBay each April, all shown in Settings.
- Your Data, Your WayExport everything as Excel or CSV, with daily backups kept for you.
