HR That Runs Itself. Built for UK Rules.
Holidays, sick pay, right to work, training, reviews and rotas in one place. One flat monthly price however many staff you take on, plus your own branded staff app on every phone.
All of Your HR. None of the Faff.
Fifteen parts that work together, built for small UK teams with full-time, part-time, casual and seasonal staff.
Staff Records
Every person, their contract, pay and history in one tidy record, with starter and leaver checklists.
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Holidays and Leave
Requests, approvals and clash warnings, with the UK maths done for you.
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Right to Work
Checks recorded properly, with reminders before permission runs out.
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Reviews and 1-to-1s
Probation reviews, yearly reviews and quick 1-to-1s, shared with staff when you choose.
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Sickness and Absence
Sick pay from day one, fit notes and return to work chats in one place.
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Training
Who needs which course, who is up to date and what runs out next.
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Notice Board and Shout-Outs
News to every phone with read receipts, thank-you shout-outs and Who's who.
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Family Leave
Maternity, paternity, adoption and shared parental leave, with the dates and pay worked out.
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Kit and Keys
Keys, uniform, phones and safety kit given out, and what to get back.
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Documents and Policies
Handbooks signed on the phone, contracts and certificates in one place.
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Rotas and Shifts
Plan the week around who is actually free, see the wage cost, then publish it to phones.
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Expenses
Receipts and mileage claimed from a phone, approved by you and into payroll.
Find out moreStaff App
Your own branded app on every phone, with no app store and no passwords.
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Clock-In
On-site clock-in from any phone, checked against your venue.
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Payroll Export and Reports
Hours, holiday, sick pay and family pay ready for payroll, in Excel or CSV.
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UK Rules Built In
Holiday, sick pay, family pay and minimum wage, worked out the UK way and updated each April.
Find out moreNot an Advice Line. Something Better. PixelHRM keeps your records, does the maths and reminds you what is due, so you stay on the right side of the rules without picking up the phone.
UK RulesIt Tells You What's Due.
Sign in and PixelHRM shows what needs you today: holiday requests, right to work follow-ups, return to work chats, reviews due, training gaps and clock times to approve, before any of them becomes a problem.
- Reminders Before Things Run OutRight to work follow-ups, training, certificates, probation and reviews, flagged in good time.
- Clash Warnings Before You ApproveSee who else is off before you say yes to a holiday.
- Starter and Leaver ChecklistsContract, right to work, uniform and keys. Nothing forgotten on the way in or out.
Your App. Your Name on It.
Most HR software makes your team download the software company's app, with their logo on it. PixelHRM gives every phone an app in your business name, logo and colours. Staff open a link, add it to their home screen and they are in, with no app store and no passwords.
- Book holiday, see their rota, clock in and claim expenses
- Notices, shout-outs, reviews and documents to sign
- Phone alerts, and always up to date with nothing to install
The Awkward Maths, Done for You.
Have a play. These are the same rules PixelHRM runs on every record, every pay period.
Holiday for Every Type of Worker
Staff on fixed days get 5.6 weeks pro-rata, capped at 28 days. Casual and irregular-hours staff build it up at 12.07% of the hours they work each pay period, straight from their clock-ins.
Based on the GOV.UK holiday rulesSick Pay From Day One
Since 6 April 2026 there are no waiting days and no lower earnings limit. PixelHRM tracks every spell, links spells that fall within 8 weeks of each other and counts towards the 28-week limit for you.
Based on the GOV.UK sick pay rulesRight to Work, Kept Safe
Record each check with a copy of the result or the documents, kept privately. PixelHRM reminds you before time-limited permission runs out, and removes copies by itself once you no longer need them.
Based on the Home Office employer guideClock In on Site, Not From Bed
When staff tap Clock in, their phone shares its location once. Inside your venue's distance, they are clocked in. Outside it, they are asked to get to the venue first. Run more than one venue? Each gets its own distance.
Location checked once at clock-in, never trackedSmall Teams. Real Places.
Cafés, venues, salons, shops and kitchens with shifts, seasons and people to look after. Tap a pin to see how a business like yours would use PixelHRM.
- Set up and branded for each business
- Switch on only the parts you need
- Looked after by PixelBay in Yorkshire
A Café in York
Two managers, a mix of part-time and student staff, and food hygiene to keep on top of. Holiday requests come in from phones, sick days are logged from the staff app and the training matrix shows who needs a refresher.
A Wedding Venue in North Yorkshire
A barn venue with a café, busy weekends and casual bar and waiting staff. The rota is built around who is free, staff clock in at the venue, and keys and chef whites are tracked so nothing walks out with a leaver.
A Salon in Leeds
A small team on fixed days. Policies are signed on the phone, reviews are shared after each 1-to-1, and the notice board keeps everyone up to date without a group chat.
Made for Busy UK Teams. Not Big Corporates.
Small teams with shifts, seasons and real people to look after.
Wedding and Event Venues
Seasonal teams, busy weekends and more than one site, without the headcount tax.
See how it worksHospitality
Bars, cafes and restaurants with shifts, casual staff and food hygiene to keep on top of.
See how it worksCreative Agencies
Holidays, hybrid days and cover, without a clunky corporate system.
See how it worksSmall Businesses
Shops, salons, care and trades teams that just want it sorted.
See how it worksGrow Your Team. Not Your Bill.
Drag the slider. However many people you take on, the price stays the same.
All the HR. None of the Traps.
Most HR software charges per person, ties you in for years and keeps your data on a shared platform. PixelHRM doesn't.
One Flat Price. Rolling 30 Days.
No per-head fees and no paying extra as you grow. Your exact price depends on your setup.
Core
All of your HR, for offices, shops and teams without shifts.
from- Staff records with starter and leaver checklists
- Holidays, sickness and sick pay
- Family leave and statutory pay
- Right to work and training
- Reviews, 1-to-1s and documents
- Notice board, shout-outs and Who's who
- Your own branded staff app
Pro
Most popularEverything in Core, plus the tools for shift teams and busy sites.
from- Everything in Core
- Rotas with wage costs and swaps
- Clock-in at the venue, from a phone
- Time off in lieu
- Expenses with receipt photos
- Kit and keys tracking
- Hours that feed holiday and payroll
Every Plan Includes
- Unlimited staff, no per-head fees
- Set up and branded for you
- On your own domain
- Rates updated every April
- Payroll export as Excel or CSV
- Daily backups
- 30 days' notice, no long contract
If you only have a handful of staff, get in touch and we will set you up with everything included, at a price that fits.
No VAT to add. Your monthly price depends on your setup and is agreed before anything starts. Need something built around you? Custom HR system.
Good Questions. Straight Answers.
The things people ask before they switch. Something else on your mind? Just ask.
Yes, and it is yours. It carries your business name, logo and colours, not ours, so your team sees your brand every time they open it. Staff book holiday, tell you they are off sick, see their rota, clock in, sign documents, read notices and more.
No. Staff open a link and add it to their home screen in a few seconds. It opens full screen like any other app, stays signed in for 30 days and gets phone alerts, with nothing to download or update.
No. PixelHRM is a management tool. It keeps your records, does the maths and reminds you what is due. For advice on a specific situation, speak to Acas or an employment adviser.
No. Every plan includes unlimited staff. Take on 40 casuals for the summer and your bill stays the same.
Yes. If you have a handful of staff, get in touch and we will set you up with everything included, from £50 a month.
In a private database on your own hosting, not a shared platform. Uploaded files, like right to work copies, are kept outside the public website and only open for people allowed to see them.
